the operation of the program, data can be entered, either
manually or through an import. The import routine includes
an easy "repair" function to highlight missing
data elements the user may want to include.
TRACKING VENDORS. Gender, ethnicity, or any of
the additional 21 data fields can easily track vendor
information. Outreach Manager(tm) uses the most current
NAICS codes to describe vendor capabilities. We can also
accommodate NIGP codes should the user require. The system
further allows for the capture of a bidder's list using
such information as "date founded" and
TRACKING CONTRACTS. Contract information may be
sorted or retrieved by many data fields including
"Date Awarded" which is a useful cross-reference
when building the required US DOT semi-annual report.
Further, users can retrieve contracts based upon vendor
role which helps validate the US DOT required reports.
TRACKING PAYMENTS. Monitoring payments to
vendors demonstrates the economic impact of your diversity
program and helps to analyze your expenditures on ethnic,
gender and geographic characteristics.
CAPTURE OF PRIME VENDOR PAYMENTS TO SUB-VENDORS.
Many recipients face the difficult task of capturing
payment information from the Prime Vendor to their
Sub-Vendors. We have the ability to automate this paper
dense process using our Internet Payment Capture Module.
Prime Vendors submit their sub-vendor payment information
via an Internet link resident at the users web site.
RACE CONSCIOUS/RACE NEUTRAL. Outreach Manager(tm)
automatically distributes race conscious and race neutral
dollars following the US DOT guidelines. "All
contracts that have a goal are, by definition, race
conscious. Any dollar amounts paid to DBEs in excess of
the goal amount are automatically captured as race
neutral." This information is then included in the US
DOT semi-annual Awards and Commitments Report.
REPORTS. In addition to the required semi-annual
US DOT report, Outreach Manager(tm) offers a variety of
Crystal Reports and the ad hoc ability to direct data to
Excel for further manipulation.
ETHNIC GROUPS. Outreach Manager(tm) captures the
ethnic groups defined by US DOT plus "Non-Hispanic
White" which groups the non-minority vendors. This is
a useful feature for developing goals as it allows for a
statistical comparison between minority and non-minority
RFP TRACKING. Outreach Manager(tm) users can
track RFP respondents that did not get the award which
allows the comparison of vendor data on active contracts
with vendor who have applied and were not successful.
VENDOR STATUS. Vendor status can also be track
by noting those that are pre-qualified, not qualified or
any other category the user wishes to apply.
CHARTS. Outreach Manager(tm) can automatically
generate Pie Charts that illustrate many different data
COST. Outreach Manager(tm) is very competitively
priced when compared to other tracking, monitoring and